Outlook: Are you using POP or IMAP? – Legal Technology Solutions

Outlook: Are you using POP or IMAP?

This page will explain you how to determine if you are using POP or IMAP email protocol.

What Are IMAP and POP?

IMAP and POP are protocols for retrieving e-mail messages.

  • IMAP (Interactive Message Access Protocol)
    If you are using IMAP, you connect to a central e-mail server and interact with your mail on that server. If you create folders for managing your mail, those folders are created on the central server. You can use different IMAP e-mail programs interchangeably.
  • POP (Post Office Protocol)
    If you are using POP, you connect to a central e-mail server and then download your e-mail to your own computer. If you create folders for managing your mail, those folders are created on your own computer.

Apple’s Mail Application

Apple’s Mail application can be configured for IMAP or POP. Here’s how to tell which you are using.

  1. From the Apple Mail Application Mail menu, select Preferences.
  2. Click the Accounts button.
  3. In the list of accounts on the left side of the window, select the account for your ITS e-mail.
  4. Look at the Account Type information to see if you are using IMAP or POP.

Entourage

Entourage can be configured for IMAP or POP. Here’s how to tell which you are using.

  1. From the Entourage Tools menu, select Accounts.
  2. In the Accounts box, select the account you wish to modify, then click the Edit icon.
  3. Under the Receiving mail header, look for the type of server listed to see whether you are using IMAP or POP.

Eudora

Eudora can be configured for IMAP or POP. Here’s how to tell which you are using.

  1. Get to the Eudora Options/Settings window:Windows users: From the Tools menu, select Options.Macintosh users: From the Special menu, select Settings.
  2. In the Category list on the left, click Incoming Mail.
  3. Look at the Server configuration radio buttons and see whether POP or IMAP is selected.

Mozilla Thunderbird 0.7.3

Thunderbird can be configured for either IMAP or POP. Here’s how to tell which you are using.

  1. From the Thunderbird Tools menu, select Account Settings.
  2. In the list on the left side of the window, select Server Settings.
  3. Look next to Server Type for IMAP or POP.

Netscape Mail

Netscape can be configured for IMAP or POP. Here’s how to tell which you are using.

  1. From the Netscape Mail Edit menu, select Mail and Newsgroup Account Settings.
  2. In the left-hand pane of the Mail & Newsgroups Account Settings window, find your ITS mail account. Click it so that it is highlighted.
  3. In the left-hand pane, click Server Settings.
  4. Look next to Server Type to see whether you are using POP or IMAP.

Outlook Express

Outlook Express can be configured for IMAP or POP. Here’s how to tell which you are using.

  1. From the Outlook Express Tools menu, select Accounts.
  2. In the Internet Accounts window, click the Mail tab.
  3. In the list of Accounts, click the name of the account you have used to get e-mail from ITS’s e-mail service so that it is highlighted.
  4. Click the Properties button.
  5. In the Properties window, click the Servers tab.
  6. Look at the My incoming mail server information to see whether you are using IMAP or POP.

Outlook 2000-2003

Outlook can be configured for IMAP or POP. Here’s how to tell which you are using.

  1. From the Outlook Tools menu, select E-mail Accounts.
  2. In the E-mail Accounts window, select View or change existing e-mail accounts, and click Next.
  3. In the list of e-mail accounts, find the name of your ITS e-mail account.
  4. Look in the Type column next to your ITS account to see whether you are using POP or IMAP.

Outlook 2007

  1. On the Tools menu, click Account Settings.
  2. On the E-mail tab, it will list all of the current accounts you have setup. Under “Type” it will list either POP or IMAP – please note which one your account falls under

Outlook 2010-2013

  1. Click on the orange “File” button in the upper left hand corner of Microsoft Outlook.
  2. Click  on “Account Settings” and a dropdown menu will appear, once the dropdown has appeared go ahead and click on “Account Settings” from the dropdown.
  3. You will see all of your email accounts listed, under the section “Type” it will list what kind of mailbox it is. It will either be POP or IMAP, there are other options but for the sake of this tutorial we will not cover them, Please identify only POP and IMAP accounts.
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